Zilvia Hotaki

Recruitment I set up the recruitment department

 Coordinating and conducting interviews with nurses from Indonesia and the Philippines

 Coordinating the weekly, monthly, and quarterly operational meetings with our Asian partnerships

 Setting up interview criteria and ensuring interviews are organised professionally and efficiently

 Leading the candidate portfolio and evaluating these regularly to ensure the completion

 Responsible for writing the recruitment process and implementing improvements

 Responsible for the collection of documentation for the BIG and GVVA Procedure

 Contact person for nurses and our partners in Asia regarding documentation procedures

 Acting as a discussion partner, drawing up advice, recording data and weighing different interests

 Collecting and analysing data and preparing reports and presentations for quarterly meetings

Language & Development

 Organising language tests, collecting the records, and analysing the results

 Evaluating language classes and implementing improvements

 Alignment and coordination with internal and external agencies and language institutes

Onboarding

 Preparing online (pre) onboarding meetings for all batches on a weekly/bi-weekly basis

 Organising the onboarding weeks in the Netherlands, arranging appointments at IND, Nuffic, Summa College, The Municipality, and the Expat International Centre for registration and work Visa

 Creating a general onboarding manual and an activity manual for each location

 Coordinating the international back office of HR and implementing improvements

 Responsible for smooth onboarding and offboarding for internal and external employees

 Responsible for further digitalization and professionalization of HR processes

 Accountable for mutations in ADP regarding sick leave and personal data

 Accountable for visa extensions for international employees

 Accountable for the short and long-term sick leaves and registrations on the UWV portal

 Contact person for the ArboNed

 Accountable for organizing an induction day for new hires

Coordination the applications and creating the longlists and shortlists Coordinating the interview schedules, including the arrangement of written tests Conducting the first-round interviews together with the department manager for vacancies Ensuring a professional and efficient recruitment process and implementing improvements Supporting in organizing the first global induction week, and coordinating the event Responsible for arranging a Visa for international employees and their family members Responsible for the arrangement of IND appointments; permit pickup, biometrics, and passport sticker